Job: Administrative Assistant- Bluefield

Jobing Description

Position Description

The American Cancer Society is a not-for-profit health organization dedicated to eliminating cancer as a major health problem. We are also dedicated to hiring and retaining a diverse workforce.

We have an exciting opportunity available for a motivated Administrative Assistant for our Bluefield, WV office. This position will serve Beckley, WV.

Major Responsibilities:
Provides customer service to staff in region/department in regards to ordering, processing of work requests, and special needs.
Provides administrative support to Regional field offices or Department as necessary for the efficient and effective day-to-day operations.
Effectively researches, collects, organize and disseminate information in a timely fashion.
Prepares correspondence, memos, reports and other written materials.
Assists office volunteers in office-related tasks.
Assists in creating documents and materials utilizing Word, Excel, PowerPoint, and Lotus Notes as well as other databases specific to the Division.
Answers phone inquiries and routes calls to appropriate staff.
Prepares simple analyses of requested information or data.
Follows procedures for tracking projects to ensure completion.
Ensures all communication to both internal and external customers is conducted in a professional manner.
Assists with the recruitment and training of office volunteers as requested.
Processes all income per ACS Guidelines.
Ensures invoices are processed in a timely manner.
Alerts facilities management when appropriate to ensure facilities are maintained.
Maintains petty cash as necessary
Assists with meeting logistics and operations.
Makes business based decisions; maintains complete and updated files and records in accordance with standards of the Division, submits timely and accurate reports; meets timelines, follows through; apprises supervisor of status; provides viable & innovative solutions to problems; attends meetings/trainings, adheres to approved policy/procedure, represents the organization in a professional manner.
Maintains and orders adequate inventory of American Cancer Society materials as requested.
Ensures the memorial program procedures adhere to ACS guidelines.
Ensures all safety guidelines and emergency procedures are followed according to ACS guidelines.
Processes requests for ACS literature and materials in a timely fashion.
Assist the public with requests for wigs, prostheses, bras and other patient service materials as necessary.
Proactively and assertively addresses issues as they arise.
Performs other duties as assigned.

Position Requirements

Minimum Qualifications:
High School graduate with a minimum of two years of administrative work experience.
Excellent interpersonal skills to interact with staff team, volunteers, other organizations, Community leaders and the public at large.
Intermediate skills on Windows-based PC and Microsoft applications.
Reliable transportation required

Other Desirable Qualifications:
Knowledge of general accounting principles preferred.
Ability to proofread for accuracy
Good Organizational Skills

The closing date to apply is November 4, 2011
Hiring Range: $23,952 - $27,545